CECD’s two target area clusters are as follows:

Cluster Target Area 1: Bergvliet; Grassy Park; Harfield Village; Heathfield; Hillview; Kenilworth; Kirstenhof; Lavender Hill; Lotus River; Meadowridge; Mowbray; Newlands; Ottery; Parkwood; Pelican Heights; Pelican Park; Plumstead; Retreat; Rosebank; Seawinds; Southfield; Steenberg; Tokai; Westlake; Wetton; Wynberg; Zeekoevlei.

Cluster Target Area 2: Masiphumelele; Ocean View; Kommetjie; Redhill; Simons Town; Sunnydale; Fish Hoek; Noordhoek; Sun Valley; Capri; De Gama Park; Hout Bay; Hangberg; Imizamo Yethu; Claremont; Constantia; Diep River; Lakeside; Muizenberg; Rondebosch

You can also view these areas on the map below. Click on the map image to view the live google map.

If your ECD centre falls into one of these target areas, please contact us to start your registration process!

If your ECD centre is in the Western Cape, but does not fall in one of these target areas, please view the list of the other services providers working on registration in the Western Cape, which can be found here.

What is registration and why is registration important?

According to the Children’s Act No. 38 of 2005, ECD centres must register as a partial care facility with WCED and/or after-care services (with DBE) if they are looking after seven (7) or more children, and must adhere to the Minimum Norms and Standards. (These Norms and Standards can be found here).

Prior to 1 October 2017 and the involvement of service providers, the Department of Social Development was responsible for the full registration process. However, there was insufficient capacity in the Department and thus there were significant delays in the registering of ECD centres. To reduce this backlog, service providers (like CECD) were brought in due to their existing relationships with ECD centres, their expertise in the field and their capacity to efficiently work through the process of registration with centres.

The process involves working with the service provider responsible for your area and providing the required documentation, certificates and clearances (See Checklist for Required Documentation, Form 11, and Form 16) that are needed to compile a portfolio of evidence for your ECD centre. Once this portfolio is complete, the service provider delivers this to the Department of Social Development, where the portfolio is approved and a registration certificate is provided. The service provider then provides the registration certificate to the ECD centre.

CECD has a group of ECD assistants that visit ECD centres in our areas to assist with the registration process. CECD also has an ECD assistant based at our office in Claremont, with whom you can contact to set up an appointment for assistance or delivery of documentation for your portfolio.

Improving the registration process for ECD centres is critical for their sustainability and their capacity to offer quality early learning programmes. Quality early childhood development is fundamental to social and economic prosperity, eliminating inequality and the advancement of child rights.

Note: CECD is not involved in Grade R registrations. This is solely the responsibility of the Western Cape Education Department, but if your school falls in our target area then these are the contact people at WCED: Ms. Gadija Hendricks – Gadija.Hendricks@westerncape.gov.za (Registration); Mr. William Jantjies – William.Jantjies@westerncape.gov (Grade R Matters).

The Process of Registration – Four Steps to Follow

The following graphic shows the process of registration. You can download this graphic as a hi-res PDF here, which will enable you to click on all links in the image. You can also download a text version of this process here.

Key resources and documents you require for registration:

• The Checklist (PDF or word format) – this document provides a list of the forms, clearances and policies that you need to compile for your ECD centre in order to get registered.

DBE Forms to complete:

• Form 11: Registration of Partial Care Facility (word document and PDF version)

• Form 16: Registration of ECD Programme (word document and PDF version)

Child Protection Register Clearances:  

It is a requirement that you as the owner/principal obtain Child Protection Register clearances for you and your staff, indicating that you and your staff are cleared against the national Child Protection Register.  Completed Form 29 & 30 and certified IDs for all staff members should be posted and emailed to DBE. Principal to complete Form 30 for themselves and should complete form 29 for each staff member, including the cook, driver, gardener etc.  

These should be posted via registered mail to the address in Pretoria (on the form) AND a copy of the completed forms and certified IDs should be emailed together with a copy of the registered mail slip to the following email addresses:   

• JuliannaM@dsd.gov.za  
• SelemaM@dsd.gov.za – 012 312 7554 
• RobinM@dsd.gov.za – 012 312 7371

• Form 29: Name Clearance by Employer (completed by principal for each staff member) (word document and PDF version)
• Form 30: Name Clearance by Individual (completed by principal/owner for themselves) (word document and PDF version)

Documents & Policy Templates: 

• Business Plan 
• Constitution 
• Emergency Procedures & Evacuation Plan 
• Admissions Policy 
• Disability Policy 
• HIV/AIDS Policy 

 Other Registrations and Information:

• NPO Application Form This application can also be done online, via this link: http://www.npo.gov.za/PublicNpo/WebApplicationCase/Register Or you can post your application form and 2 copies of your NPO founding documents (constitution or deed of trust, and memorandum and articles of association) to: NPO Directorate, Department of Social Development, Private Bag X901, Pretoria, 0001. For more information on becoming an NPO – https://www.westerncape.gov.za/service/non-profit-organisations-registration-and-funding

• Further Registrations – NPO, PBO and UIF
• District Office – Contact Details
• Minimum Norms and Standards

You can also read through the ‘Standard Operating Procedures for the Registration, Renewal, Closure and Reinstatement of Partial Care Facilities’, put out by the Western Cape government.

CECD’s Registration Team

CECD’s registration team is separated into two registration sub-teams, that operate in different cluster target areas (Target Area 1 and 2). Each team includes three ECD assistants; two field-based ECD assistants that visit ECD centres providing on-site support and one office-based ECD assistant, as well as supporting staff at CECD. The field-based assistants travel through our target areas and visit ECD centres on-site. Our office-based ECD assistants work with principals through emails and phone calls, and have appointments with principals to discuss the registration process, at our office in Claremont.

If you are in our area, and need to register your ECD centre, please contact either Lauren (Target area 1) on registration@cecd.org.za or Lisa (Target Area 2) on registration2@cecd.org.za or call 0216832420 to discuss and/or set up an appointment.

Cluster Target Area 1:

Office-Based ECD Assistant: Lauren (registration@cecd.org.za)

Field-Based ECD Assistants: Tatum & Kirsty

Cluster Target Area 2:

Office-Based ECD Assistant: Lisa (registration2@cecd.org.za)

Field-Based ECD Assistants: Nelisa & Abigail

Supporting Staff
Zena Haynes – Registration Programme Manager
Bridget Kahts – Operations Manager

While our field-based assistants try as much as possible to set up appointments to visit ECD centres, this is not always possible and sometimes our schedule does not run as planned. If our assistants arrive at your ECD centre, please welcome and try accommodate them. They are there to guide you through the registration process. Our team wants to help you and as such, we need to work together. We look forward to meeting you.

To view resources required to reopen your ECD centre, following the COVID-19 lockdown in South Africa, please visit our SOP resource page here: www.cecd.org.za/news/sop-resources You can also visit our COVID-19 resource page here: www.cecd.org.za/news/covid19resources

Email Lisa (registration2@cecd.org.za) or Lauren (registration@cecd.org.za) for support with your ECD centre registration.